Who this applies to
This notice applies only when a Roof Manager account owner chooses to connect an AI assistant (for example Claude, ChatGPT, Gemini, Grok, Meta Muse or Kimi), an automation tool (for example n8n) or their own software through the Roof Manager API. If you never connect one, nothing here applies to you and our Privacy Policy covers everything. Where this notice is silent, the Privacy Policy applies.
How a connection is made
A connection only exists when the account owner signs in on roofmanager.ca and presses Allow, or creates an API key in Settings → API. The connected app never receives your Roof Manager password. Team members cannot connect apps.
What a connected app receives
- The property addresses, measurements and time-limited PDF links of the roof reports it orders or asks about.
- Your company name and your report-credit balance.
- Nothing else in your account: not your customers, invoices, team or payment details.
What you control
- When you connect, you choose Practice (free sample reports, nothing spent) or Live (real reports that spend your credits).
- You can disconnect any app at any time in Settings → API → Connected AI apps, and delete any API key there. Changing your password disconnects every app.
- Every request an app or key makes is listed under Settings → API → Recent API calls.
What we store
The app's name and registration details, when you connected it, the mode you chose, and hashed credentials. We do not receive or store the app's own conversations. Each connection is tied to a hidden key on your account, so reports it orders are logged and billed like any other order.
The AI or automation provider
What you say to an AI assistant, and what it shows you, is processed by that provider under its own privacy policy, not ours. The same is true of an automation tool. We only receive the requests the app makes to Roof Manager, and we only send it the data listed above.
Your rights and contact
Your rights under PIPEDA, including access, correction, deletion and withdrawing consent, are described in our Privacy Policy and apply here too. Disconnecting an app withdraws its access at once. Questions: Support@roofmanager.ca.
Changes to this notice
We may update this notice when what a connection can reach changes. The date at the top shows the current version.